Task Reimbursement Documentation

The Task Reimbursement Program is a first-come/first serve basis. The following information will help you know how to navigate the program's procedures in order to better your chances of receiving reimbursement

There are many points to keep in mind when applying for task reimbursement:

• Service provider must be a Supportive Service Consultant

• The claimant must have AHTD Item Codes

• The categories of Bid Preparation, Cost Estimation, Mileage, and Lodging can be utilized by a DBE more than once

• Computer and Management training/services must be performed by a State-Approved institution or a Supportive Service Consultant and can be utilized more than once.

The Following Procedure MUST be completed BEFORE commencing work with a consultant:

• Ensure a Consultant's status as Supportive Service Consultant

• Have a consultant present a Proposal of Deliverable (to include work to be done, time-line for completion, and hourly unit rate)

• Obtain, complete, and return a Task Reimbursement Request Form

• Look at the Task Reimbursement Schedule to ensure that the task is available

• Obtain a Technical Evaluation Form and, after services are performed, complete and return this form to ADBECA

• The Task Reimbursement Request Form and Paid Invoices for all services and a Task Evaluation Form must be turned in to ADBECA before you can receive reimbursement